Instead of re-categorizing every transaction inside QuickBooks, let Documentric assign expense categories before the data ever leaves the review table. Map payees to standard accounts once — apply rules forever.
Available on Professional & Business plans · 2026
When Documentric extracts transactions from a bank statement, each row has a raw description as printed by the bank — things like "AMZN*MKT 1234567EF" or "SQ *COFFEE SHOP 855-700-6000". Transaction categorization maps those raw descriptions to meaningful expense categories: Software, Meals & Entertainment, Transport, Payroll, and so on. The AI identifies the underlying payee behind each description, then matches it to the correct QuickBooks expense account. The result is an export file where every transaction already has the right category — so importing to QuickBooks takes seconds, not an hour.
Three automated steps will run after transaction extraction completes.
The AI normalizes raw bank descriptions and identifies the real payee — stripping location codes, reference numbers, and formatting variations.
Each identified payee is mapped to the most appropriate QuickBooks expense account from a curated library of payee-to-category relationships.
Once a rule exists for a payee, it is applied automatically to every matching transaction in every future upload — on any bank, any date range.
This is a preview of how transactions will appear in the review table with categories assigned.
| Raw description | Identified payee | Category | QB account |
|---|---|---|---|
| AMAZON.COM*AB12CD3EF | Amazon.com | Software & Subscriptions | Computer and Internet Expenses |
| SHELL OIL 57449400 | Shell | Transport & Fuel | Automobile Expense |
| DIRECT DEP PAYROLL | Payroll deposit | Payroll | Payroll Expenses |
| NETFLIX.COM | Netflix | Software & Subscriptions | Dues and Subscriptions |
| WHOLE FOODS #0432 | Whole Foods | Meals & Entertainment | Meals and Entertainment |
| GOOGLE *GSUITE | Google Workspace | Software & Subscriptions | Computer and Internet Expenses |
Preview only. All categories are editable in the transaction review table before export.
Features planned for the Professional and Business plan release.
The AI normalizes raw transaction descriptions (e.g. "AMZN*MKT 1234567") and identifies the underlying payee before assigning a category.
Categories map directly to standard QuickBooks expense accounts — so categorized transactions import with the correct account pre-filled.
Set permanent rules: every transaction from a specific payee always maps to your chosen category. Rules persist across all future uploads.
Apply a category rule to all matching transactions across an entire batch — not just the current statement.
Transaction categorization is planned for release on the Professional and Business plans in the second half of 2026. Starter plan users will retain access to the manual category editor. Sign up for the waitlist on the pricing page to be notified at launch.
At launch, Documentric will support the standard QuickBooks Online expense category list — approximately 50 accounts covering areas including advertising, meals and entertainment, office supplies, payroll, software and subscriptions, transport, and utilities. Custom categories will be available on the Business plan.
When you export a QBO file with categorized transactions, each transaction carries the mapped QuickBooks expense account name. During QuickBooks import, the account is pre-matched so you do not need to re-categorize manually inside QuickBooks.
Yes. Every AI-assigned category is editable in the transaction review table before export. You can set permanent per-payee rules so that your overrides are applied automatically on all future uploads.
The free tier and Starter plan ($29/mo) include manual category editing in the transaction table. Automatic AI categorization — where categories are assigned without any manual input — is a Professional and Business plan feature.