Documentric verifies that every extracted transaction adds up to the opening and closing balance on the statement. If anything is off, you see it before you export — not after you've already imported bad data.
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A single missed or duplicated transaction changes the closing balance. If a $500 debit is extracted as $50, or a transaction row is skipped entirely because it spanned a page break, the exported QBO file will be internally inconsistent from the moment it is created. That error propagates into your QuickBooks ledger, affects every report that touches that account, and may not surface until month-end close or an audit — sometimes months later. Documentric reconciles each statement against its printed balances before you can generate an export file, closing that gap entirely.
Four automated steps run every time you process a statement.
All transaction rows are read from the PDF — dates, descriptions, amounts, and running balance.
Documentric totals all debits and credits from the extracted transaction list.
The computed closing balance (opening balance + net transactions) is compared to the closing balance printed on the statement.
If the values do not match within a $0.01 tolerance, a reconciliation warning is displayed before export is allowed.
These are the three most common ways extracted data diverges from the original statement.
A transaction row was not extracted — common when a page break splits a row, or when OCR misreads a dense multi-column layout. The closing balance will not match, and Documentric flags the discrepancy.
A transaction appears twice — often caused by overlapping page ranges or repeated headers in multi-page statements. The running total becomes inflated and the closing balance check catches it immediately.
OCR misread a digit — a '3' read as an '8', or a comma misinterpreted as a decimal point. A single wrong amount shifts every running balance below it. Reconciliation surfaces the exact amount of the discrepancy so you can find and fix it.
After extraction, Documentric sums all debits and credits and verifies the result matches the opening and closing balances printed on the statement.
If balances do not reconcile, you see a clear warning in the review interface — before any QBO or CSV file is generated. No bad data reaches QuickBooks.
Documentric reads the opening and closing balance from the statement header or footer regardless of bank layout. No bank-specific templates needed.
When a mismatch is flagged, click any transaction to edit the amount, date, or description directly in the table. Reconciliation recalculates live as you type.
Before entering a client's transactions into QuickBooks, a bookkeeper can confirm in seconds that the extracted data matches the statement exactly — protecting their work and their client relationship.
Income verification requires that every deposit is accounted for. Auto-reconciliation confirms completeness so no deposit is missing from the income calculation.
Month-end close requires that bank balances agree to the general ledger. Reconciliation in Documentric means the import file is already verified before it lands in the accounting system.
Forensic work depends on complete, unaltered transaction data. Auto-reconciliation provides documented evidence that the extracted dataset matches the original statement balance.
Documentric displays a reconciliation warning in the review interface showing the expected closing balance, the computed closing balance from extracted transactions, and the difference. You can edit transactions inline to resolve the discrepancy before generating an export file.
Yes. If you have reviewed the mismatch and determined it is acceptable — for example, the statement itself contains a printing error — you can acknowledge the warning and proceed to export. The exported file will include a reconciliation note.
Each statement is reconciled independently against its own opening and closing balances. If you upload three months of statements as separate PDFs, each is checked individually. Documentric does not attempt to chain end-of-month balances across statements automatically.
A banner appears at the top of the transaction review table with the exact dollar difference. Rows with values that appear suspicious based on amount patterns are highlighted in amber. You can sort, filter, and edit directly in the table to locate and correct the issue.
Auto-reconciliation works on any bank statement where an opening balance and closing balance are printed on the document. This covers the vast majority of personal and business checking and savings statements from all major banks. Credit card statements and investment account statements are supported where the balance fields are machine-readable.